How to send in your testimony on bill that matter to you:
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- Address them by “Senator” or “Representative” and their last name.
- Introduce yourself in the first line with your name. Identify yourself as a constituent (if you are) or as a representative of an organization or an affiliation.
- Be polite. Use appropriate and respectful capitalization and punctuation. Check spelling and grammar.
- Be clear and concise. Try to keep your letter as close to 250—300 words as possible, while including enough information about why you are writing to them.
- Explain your issue clearly and why it is important that you are contacting them. Give enough information for the legislator to understand your position.
- If applicable, include slides, charts or other documents that support your arguments as attachments.
- Be specific with your request, ie. tell the legislator the name and number of the bill you are asking them to support or oppose.
- It is appropriate and encouraged to request a response. Ask what his/her position on the issue is or how s/he will vote on the bill.
- Offer yourself as a resource if they would like any additional information.
- Remember any and all correspondence with staff and legislators at a state or government issued email address is part of the public record and is not considered private or confidential correspondence.
- Don’t forget to include your contact information.
- Conclude the letter politely with “Sincerely” or “Thank you for your time”.
- Follow-up with a telephone call. An in-person meeting is worth a thousand letters.